IT/Electronic Patient Record

Practice Statement of Intent








New contractual requirements came into force from 1st April 2014 requiring that GP practices should make available a statement of intent in relation to the following IT developments:-




1.        Referral Management


2.        Electronic Appointment Booking


3.        Online requesting of repeat prescriptions


4.        Summary Care Record


5.        GP2GP transfers


6.        Patient Access to records.




Please find below details of the practice stance with regards to these developments:-




·          Referral management   


All practices must include the NHS Number as the primary identifier in all NHS clinical correspondence issued by the practice.




We currently, and have for some time included this data on all referrals made.




·          Electronic appointment booking


Practices are required to promote and offer the facility for all patients, who wish to, to book, view, amend, cancel and print appointments online.




We currently offer the facility for booking and cancelling appointments online.




·          Online requesting of repeat prescriptions


Practices are required to promote and offer the facility for all patients, who wish to, to order online, view and print a list of their repeat prescriptions for necessary drugs, medicines or appliances.




We currently offer the facility for ordering repeat prescriptions on-line.




·          Interoperable records/Summary Care Record .


Practices are required to enable successful automated uploads of any changes to a patient’s summary information, at least on a daily basis to the Summary Care record.


Having your Summary Care Record available will help anyone treating you without your full medical record.  They will have access to information about any medication you may be taking and any drugs that you have a recorded allergy or sensitivity to.




Filey Surgery is already live with SCR. However, if you do not want your medical records to be available in this way then you will need to let us know so that we can update your record.  Please see the receptionist for an ‘opt out form’. Any patient who has previously requested that they be opted out of this will remain so.




·          GP2GP record transfers


There is a contractual requirement to utilise the GP2GP facility for the transfer of patient records between practices, when a patient registers or de-registers.


It is very important that you are registered with a doctor at all times.  If you leave your GP and register with a new GP, your medical records will be removed from your previous doctor and forwarded on to your new GP via NHS England.  It can take several weeks for your paper records to reach your new surgery.  With GP to GP record transfers, your electronic record is transferred to your new practice much sooner. 




GP2GP transfers are active at Filey Surgery.



·          Patient access to their GP record


Practices are required to promote and offer the facility for patients to view online, export or print any summary of information from their records relating to medications, allergies, adverse reactions and any other items/date such as ‘additional’ record elements which has been agreed between the contractor and the patient. 




Filey Surgery can confirm that patients summary of information was activated by 31 March 2015 and is now available for patients who have registered for our on line access . If you wish to have access to this information, please let the receptionist know so that we can activate this for you.

From 31st March 2016 patients upon request will have access to Core Coded Data which includes problems/diagnoses, referrals made, test results and immunisations. 



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